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Each year, the IRS updates the reimbursable mileage rate for business travel to reflect the costs for operating a vehicle. With (still) prices going up, you are now able to claim $0.565 per mile travelled in 2013. Check out the full details on the rate change at IRS.gov.

All new Expensify accounts created after the mileage rate change takes effect will already be updated with the new rate.

For personal users, change your rate by going to Settings > Preferences and clicking the ‘change’ button to the right your miles unit.

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For policy managers, please go to Settings > Policies > (choose your policy) > Basics and change the ‘Mileage Rate’ of your policies if you are using the IRS rate.

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Disclaimer: We do not update everyone’s mileage rate because a vast many of our users utilize company rates as opposed to the IRS rate.

306523_10151287337005610_164113581_nName: Will Demaine

Alter ego/Nickname: Crispy D

Hometown: Nottingham, England

Role(s) at Expensify: American/English translator (and occasional software engineer)

Expensify Start Date: September 2012

What is/has been your favorite project to participate on at Expensify?

Sneaking English-isms into as many places on the site as possible. Cheers…  Continue Reading…

Now you can enter your mileage expenses quicker, making expense reports suck even less! When you create a mileage expense on the web app, click the ‘use map’ button in order to use Google Maps to determine the distance you traveled.

Screen Shot 2012-12-26 at 4.28.30 PM Continue Reading…

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the-team-celebrates-making-it-to-the-beach

Owen Thomas, West Coast Editor at Business Insider, put together a lovely article on our annual offsite, complete with some great photos. I highly recommend you check it out! Link here. Thanks Business Insider and Owen!

So you’ve made the decision to ease the expense reporting burden of your colleagues and began using Expensify! Our hats are off to you. You won’t regret it. Now let’s get your employees up to speed.

We maintain various tools to assist with onboading of your employees. We recommend you share a combination of these to enhance learning and get your company more acquainted with Expensify. If you’d like to work with us to put your onboarding plan together, contact us at help@expensify.com and we’ll get help sort it out.  Continue Reading…

Thanks to Joshua Topolsky, editor-in-chief of the Verge, for naming Expensify as his favorite self-proclaiming nerd app! Maybe claiming an expense reporting app as your favorite isn’t the hippest thing, but then again maybe it’s just THAT useful (and nerdy). Brian, let us know when you want to get serious about nerding out at help@expensify.com.

EXP-Reconciliation

This is not a test, those of our users that have imported their commercial cards can now run reports of all domain users’ credit card transactions imported from your commercial card feed. In addition to downloading all transactions, you can also designate the transactions that have not been reported in Expensify, allowing you to identify any expenses that may have slipped through the cracks.  Continue Reading…

Great news for those of you in the middle sliver of the Expensify and Bill.com venn diagram! You can now have your employee’s expense reports submitted directly to Bill.com if you are on our Team or Corporate planContinue Reading…

Taking Control of a Policy

garrettmknight —  November 27, 2012 — 2 Comments

Being a policy owner has it’s benefits. You are automatically and permanently given admin privileges on the policy. You get to say you’re the owner. You are granted the right to add or remove other admins at a whim! (And you have to pay for the policy usage, but don’t worry about that, you’re the boss!)

If you’d like to claim any of these fine perks for yourself you’ll need to take control of the policy. To do so, first you’ll need to upgrade to the plan of the previous owner. Then you’ll need to be added to the policy with Admin permission.  Continue Reading…

With commercial card import, you can forget about cumbersome manual entry. Now your bank and Expensify will do all the typing for you! We’ll even automatically generate guaranteed eReceipts for all non-lodging transactions under $75.

It’s important to understand that Commercial Cards and Corporate Cards are different and as such, need to be set up differently. To ensure that you are using Commercial Cards and not Corporate Cards, email us at help@expensify.com.

Prerequisites:

  1. Upgrade to the Corporate plan
  2. Setup Domain Control

Setting up Commercial Card Import For MasterCard cardholders

  1. Contact your banking relationship manager and request that your CDF feed be sent directly to Expensify via SFTP. Your bank will then initiate the feed through MasterCard’s global SmartData portal.
  2. Notify us at help@expensify.com that you are having your CDF feed sent so we can match it to your Expensify account.
  3. Once we’ve confirmed the feed is live and matched it to your account, you will be able to go to the Admin tab and assign individual cards to your employees by adding the last 4 digits of the card and the employee’s email address. In some cases, you may need to click on Update before the import will begin.

Setting up Commercial Card Import for VISA cardholders

  1. Contact your banking relationship manager and request that your VCF feed be sent directly to Expensify via SFTP.  Your bank will require some information about Expensify in order to send the feed. Contact us at help@expensify.com for this information.
  2. Your bank will then send us a test file. We will confirm that it has been received and that the format is correct.
  3. Your bank will put the feed into production and we will confirm that it is live.
  4. Once we’ve confirmed the feed is live, you will be able to go to the Admin tab and assign individual cards to your employees by adding the last 4 digits of the card and the employee’s email address. In some cases, you may need to click on Update before the import will begin.

And voilà, you have your cards importing and creating eReceipts to make your expense report even easier! If you have any questions about Commercial Cards or setup, please don’t hesitate to contact us.