Archives For November 30, 1999

Here at Expensify, we think a lot about how a business can start with Expensify and then never grow out of us. It is easy to say, but monumentally hard to do at scale.

This requires a simple enough app so individuals can use it for simple expense tracking. No integrations, no rules, it’s just replacing a manila envelope to store receipts. These people might have yet to form a business. It might just be an idea and the dream of actually starting the business with hopes of paying yourself back or getting a tax break for those expenses.

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Everybody knows what accounting is:

Accounting [uh-koun-ting] (noun)

The theory and system of setting up, maintaining, and auditing the books of a firm; art of analyzing the financial position and operating results of a business house from a study of its sales, purchases, overhead, etc.

But what is “preaccounting”?  Not everybody is as familiar with this newer concept, so I’ll go ahead and define “preaccounting” as:

Preaccounting [priuh-koun-ting] (noun)

The system through which financial data is gathered, coded, aggregated, and normalized so as to enable accounting to occur; accounting processes executed by non-accountants, including expense management, time tracking, etc.

In layman’s terms, preaccounting is the super boring, tedious work that nobody wants to do, but that absolutely needs to be done before the truly valuable accounting work can begin.  Unlike accounting, which is clearly the job of accountants, preaccounting is nobody’s job Continue Reading…

Imagine you ran a coffee shop with great coffee, a cool vibe, comfortable seating… and no customers.  Not an uncommon problem, and the classic solution promoted by social media experts would be something like:

“Create a Twitter handle and offer discounts to customers who follow. Broadcast weekly events and promotions via Twitter and engage with your audience to encourage them to come and bring their friends.  More discounts to people who get their friends to follow.  Create a mailing list; Tumblr; Facebook page; etc, etc.”

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"You have no reason to trust me except that I said you should."

“You have no reason to trust me except that I said you should.”

Nearly everybody in Silicon Valley agrees on how a company is supposed to be run. These are codified into a nebulous set of “best practices” — the pre-packaged advice that is handed out to nearly every startup, in nearly every market, under nearly every set of conditions. But if there’s one thing I’ve come to believe is that “best practices” generally aren’t.  Continue Reading…

Now you can enter your mileage expenses quicker, making expense reports suck even less! When you create a mileage expense on the web app, click the ‘use map’ button in order to use Google Maps to determine the distance you traveled.

Screen Shot 2012-12-26 at 4.28.30 PM Continue Reading…

So you’ve made the decision to ease the expense reporting burden of your colleagues and began using Expensify! Our hats are off to you. You won’t regret it. Now let’s get your employees up to speed.

We maintain various tools to assist with onboading of your employees. We recommend you share a combination of these to enhance learning and get your company more acquainted with Expensify. If you’d like to work with us to put your onboarding plan together, contact us at and we’ll get help sort it out.  Continue Reading…

Taking Control of a Policy

garrettmknight —  November 27, 2012 — 2 Comments

Being a policy owner has it’s benefits. You are automatically and permanently given admin privileges on the policy. You get to say you’re the owner. You are granted the right to add or remove other admins at a whim! (And you have to pay for the policy usage, but don’t worry about that, you’re the boss!)

If you’d like to claim any of these fine perks for yourself you’ll need to take control of the policy. To do so, first you’ll need to upgrade to the plan of the previous owner. Then you’ll need to be added to the policy with Admin permission.  Continue Reading…