Expense Reports

Create, submit, and approve expense reports.

What is an expense report?

An expense report is an itemized list of business expenses an employee has made out of their own pocket on behalf of an organization. Once an expense report is filed, the organization can reimburse the employee accordingly.

For instance, an expense report created by an employee after a business trip might include rental car costs, ride sharing fees, airfare, hotel room rates, and more.

With Expensify, expense reports are done for you.

Expense reports are essential for tracking business spend. With Expensify, employees can easily create and submit reports on the go, and admins can quickly approve reports with the click of a button.

Here’s how it works:

Expense management

Create an expense report

  • After making a purchase, grab the receipt and snap a photo. SmartScan will automatically input the receipt's merchant name, date, amount, and currency for you — no manual entry needed.
  • Link your credit card(s) to Expensify and import all your business expenses automatically. Expensify will even auto-match your credit card expenses to your SmartScanned receipts.
  • Pro-tip: Use the Expensify Visa® Commercial Card to streamline all of this automatically. Your Expensify Card transactions are imported directly and then auto-matched to your SmartScanned receipts.
Expense management

Submit the expense report

  • Employees can group together expenses based on themes (such as business trips) by manually creating an expense report and submitting it to their admin.
  • Admins can use our automated system to seamlessly create and submit reports for employees based on the company’s workflow.
Expense management

Approve the expense report

  • Set up approval workflows and custom spending rules so admins can review and approve expense reports in minutes, not weeks.
  • Review, approve, and export employee expense reports all with just a few clicks, no manual data entry required.
Expense management

Reimburse the expense report

  • Employees no longer have to wait around to get paid back. Approved reports can be reimbursed in seconds, and employees can get ACH-reimbursed in just 4-5 business days.
  • Better yet, incentivize timely expense reports by enabling Next Day Reimbursement and paying employees back as soon as the next business day.

The benefits of using expense reporting software

Why use expense reporting software like Expensify instead of sticking with manual methods? The advantages speak for themselves:

  • Improved efficiency: Painstakingly compiling a business expense report is a task no one likes. But when that task is automated, employees can get their reports created and submitted in minutes, and everyone is happier for it.

  • Streamlined reimbursement process: The days of waiting weeks to get reimbursed are over. With Expensify, employees can get their money back in as little as one business day. This encourages employees to submit expenses immediately after they’re incurred, which helps the accounting department close books in on time each month.

  • Better visibility: Cluttered spreadsheets and non-standardized expense reports can get lost in a sea of paperwork. But with automated expense reporting software that keeps all employee expense reports in a centralized place, every past report is easy to find and review at a moment's notice.

Long story short, expense reporting software saves you time, money, and headaches.

Expensify's expense reporting app

Our simple-to-use expense reporting app is packed with features your whole team will love:

  • Lightning-fast receipt scanning

  • Automatic expense importing from the Expensify Card and other linked credit cards

  • Automatic receipt data input via SmartScan

  • Tags and categories, synced to your preferred accounting package

  • Customizable workflows and spending rules

  • Ultra-efficient approval process

  • Rapid reimbursements

So what are you waiting for?

Enter your email or phone number to start simplifying your preaccounting with Expensify's expense management services.