Expense Reporting Myths: Scanning Multiple Receipts at Once

whitesja —  January 28, 2013 — 15 Comments

Have you ever dumped all of your receipts on your hotel bed before numbering them, arranging them, then snapping a picture to document those transactions… only to then make an excel sheet to explain those pictures and numbers to your accounting department?


This saves time and hassle, right? THAT SOUNDS LIKE A MYTH TO ME. 

Busting the Myth with Expensify

No more losing receipts, no more numbering, and no more playing receipt Tetris at the end of a long day! With our mobile apps and eReceipts, you can report your expenses more quickly and hassle free.


The Expensify App

The Expensify mobile app (available on all major platforms) will allow you to simply snap a picture of your receipt and it will automatically be uploaded to your account.

Bonus buster: If you use our SmartScan feature, you don’t even have to create the expense. Our automated technology will automatically read your receipt and create a corresponding expense for you!

Screen Shot 2013-01-24 at 7.10.34 PM

IRS Guaranteed eReceipts

If you import a bank/credit card, you don’t even need to keep the receipt for expenses under $75! We will automatically create an eReceipt that is IRS guaranteed. Automatic expense imports save you time by eliminating the hassels of paper and excel system.

Anymore expense reports myths we can dispel? Email us at help@expensify.com.

15 responses to Expense Reporting Myths: Scanning Multiple Receipts at Once


    I thought you were going to say that you can scan multiple receipts at once – that would be awesome! No need from phone, but when we have admin submit to expensify, they use scanner to scan multiple receipts at a time. Then they have to go crop out all the individual receipts. It would be a great feature if they could upload the whole scan and have expensify crop it up (or assist in cropping it). Thanks!


    Hey there,

    We’re working on a cropping feature, but as we noted, snapping pictures on the mobile is faster than arranging the receipts and scanning. I’d recommend your admins give it a try and let us know what the result is at help@expensify.com!

    Jackson Alexander Jr. February 13, 2013 at 12:14 pm

    I think it is really good idea if it works as it explains. being able to report expenses almost instantly after the transaction occurs can eliminate the headache of saving, storing, and keeping track of expenses without running the risk of losing a receipt and losing the expense credit. Overall the system will at least minimize the threat of questionable reporting.


    After years of doing it a “certain way” it can be a struggle to get people to change. We find if we can work with the administrative assistants first so they can see the huge value for THEM they will help us sell this solution to the rest of the team.


    Hey Diana,

    If you’d like some help with the onboarding and education side of Expensify, please get a hold of us at help@expensify.com and we’ll be glad to be of assistance!


    New to expensify… I’m so grateful for this system that I have tears in my eyes. My accountant might even hate me a little less this year.


    This app is excellent. Dropped my expense report prep time to way under an hour for the first time. Keep up the good work!


    Hi, I think your site might be having browser compatibility issues.
    When I look at your blog site in Chrome, it looks fine but when opening in
    Internet Explorer, it has some overlapping. I just wanted to give you
    a quick heads up! Other then that, terrific blog!


    Thanks for the heads up! Generally, our site works best with Chrome and Firefox, but we do support IE8 and above. Please contact help@expensify.com and we’ll look into this specific occurrence.


    Receipt Tetris. Good one!


    Great System / App!
    would be nice to have some custom export features that would allow for easier Integration with corporate expense systems. maybe excel or xml.


    Hey Ray,

    You can actually export to custom XLS files if you’d like. This feature is available on the Corporate plan within your policy under the Export Formats section. For further information, please contact help@expensify.com.


    Doing the tetris is terrible, and I agree. But I prefer JotNot rather than scanning receipt per receipt and adding to each receipt in Expensify (I’m not the kind of person who does it ‘on the go’). So having the option of adding a file to a report would still be great… at least for me.


    Hey Gabriel,

    If you’re at your computer, you can actually upload files via the web app by going to the Receipts page, clicking ‘Import from’ and selecting ‘Computer’. If you have any further questions, be sure to reach out to help@expensify.com and we’ll get you taken care of.


    I know that. Still I need to take pic by pic in my phone (as I’d do in JotNot), then download all pics on my computer, and then add one by one (or even multiple). Then I need to open each expense and type the data (receipts from my country are not well smart-scanned by Expensify). As the view of the receipt is very tiny in the New Expense screen, I still need the physical copy of the receipt (or manually download the file and zoom in). I’m still not convinced that attaching a single file to the whole expense report is something bad, specially because even if I scan the receipts, according to the law of my country I’m still obligated to keep the physical copy of it and submit back to my company, which means that the scan part is kind of a “useless” step for me.

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