Expensify joins Citrix Ready MDX Verified program and will soon be made available to over 250,000 Citrix enterprise customers
We’ve said all along that the enterprise doesn’t need to be chained to terrible clunky systems — and Citrix agrees. Their MDX platform allows Citrix clients to use any phone they want while still allowing enterprise customers control and security over sensitive company data. Expensify applauds Citrix in their forward thinking and we can’t wait to start saving Citrix customers time and money on their expense reports!
Announcing Bill Processing and Invoices that Don’t Suck!
Today we are excited to finally announce a much anticipated feature: Invoicing and Bill Processing! At the behest of our users who were fed up with their existing Invoicing and Bill Processing solution, we’ve worked extremely hard to bring you Bill Processing and Invoices that Don’t Suck! No longer must Expensify users subject themselves to clunky invoicing systems. We’ve taken everything you love about Expensify Expense Reports and applied it for our Bill Processing and Invoices!
Expensify now allows you to take Expense Reports created or submitted to you and re-bill them as an Invoice to your clients. Apply mark-up on materials purchased on behalf of your client. Upload your logo into Expensify and we’ll slap it on the invoice. Determine and communicate your custom payment terms. If your clients already use Expensify they can even pay your invoices directly within Expensify with the same great options that are available for our Expense Reports: ACH Direct Deposit, PayPal, and even Bitcoin!
Ok, so what if your vendors dont use Expensify? You can still send them invoices – just click Attach PDF before you hit send.
We know most users want to keep their bills and invoices in the same program, so we developed Bill Processing to be incredibly easy. When you activate Invoicing/Bill Processing we create an email address for you to give out to your vendors. Example: YourCompany@bills.expensify.com. Any bills sent to that email address will be SmartScanned and populated into your Expensify account.
We built this functionality because our users were complaining they didn’t like having to export their expenses into Freshbooks or Quickbooks in order to send out Invoices. Well, now you can seamlessly handle Expense Reports, Invoicing, and Bill Processing within one interconnected, powerful tool.
We’ve added more information on our help pages so check those out here:
As always, if you have any questions about Expensify or need help getting your company set up, feel free to email help@expensify.com.
Read the press release here: http://prn.to/YGXBuj
We’ve added Corporate Card Reconciliation for More Banks!
Last month we announced Amex Corporate Card Reconciliation and received a huge enthusiastic response from our users. Due to the popularity of the feature and user demand, we have expanded Corporate Card Reconciliation to many more major banks. The new Banks we have added are below:
- Bank of America
- Chase
- Citibank
- Capital One
- TDBank (Business)
- Bank of the West
- Commonwealth Bank (Business)
- Fifth Third
- U.S. Bank
- Wells Fargo
If your company uses Corporate Cards from a bank not listed above, please contact help@expensify.com and we will work on getting your cards supported.
What is Reconciliation?
Reconciliation is an amazing feature that allows you to reconcile all incurred Corporate card expenses against reported expenses in the Expensify system. Reconciliation reports are great for seeing any outstanding Corporate card expenses that still need submitting as well as those that have already been submitted.
What is Central Administration?
Central Administration allows you to import your American Express Corporate card feed and assign individual cards to specific employees. Simply put, it allows you to populate your employees’ Expensify accounts with expenses from their individual Corporate card without any work from them.
How do I get it?
To have access to Reconciliation reports, you will need to upgrade to the Corporate plan and enable Domain Control. From the admin tab, you will then be able to centrally assign your corporate cards to users.
For more information on Corporate Card Reconciliation, check out our original post on reconciliation.
Important Note:
If your employees are already importing their corporate cards individually, make sure to have them remove this connection once you begin to import them centrally. This guards against duplicate reporting of transactions.
If you have any questions about either of these features or setting up, reach out to us at help@expensify.com and we’ll get you on your way to simpler expense reporting!
Expensify in the News
Wow! April was a big month for Expensify in the media. Our Bitcoin Reimbursement announcement drew a large amount of attention. Our CEO, David Barrett was asked to speak on 3 different news programs: FoxBusiness, SkyNews, and CNBC! In addition to television appearances, we had a multitude of tech blogs write up on why our Bitcoin adoption was a big deal. Here are some highlights:
- Wall Street Journal - Receipt Wranglers: Expensify Virtual Accountant
- Bloomberg Businessweek - Expensify brings Bitcoin to Main Street
- TechCrunch - Expensify adds Bitcoin support as PayPal Alternative
- PCWorld - Bitcoin Surges past $100, gains Expensify support
- International Business Times - Bitcoins Accepted by Expensify, Surpasses 20 National Currencies
- VentureBeat - Expensify Adds Bitcoin Support
- The Next Web - Expensify Adds Bitcoin to Offer Instantaneous International Reimbursement
- CITE World - Bitcoin Takes Big Step into Mainstream with Expensify Support
- TechFaster - Combining Two Things that Don’t Suck, Expensify Now Supports Bitcoin
- Falkvinge - Why Expensify Endorsing Bitcoin is a Really Big Deal
Another exciting development this past month was our Office Dog, Lemony Cricket, winning the Muse Ultimate Office Mate competition! She faced fierce competition from other adorable dogs from the offices of Global Giving, AOL, Uber, & Zoosk. In the end, Lemony emerged victorious as the Ultimate Office Mate! Thank you to everyone who supported our beloved pup. We’ve included some adorable GIFs of Lemony as thanks!
We’ve added a ton of cool features to Expensify so far this year and we’re just getting started. We have a HUGE announcement coming up this month, so stay tuned. Expensify is only getting better! Thanks for your support and have a great weekend!
Pro-Tip Monday: Credit Card Best Practices
Expensify has a lot of users, a lot of different users. We know that our users come have varying use cases when when it comes to credit cards. We’ve got you covered no matter your situation or credit card.
Safety First:
We use bank-level security to keep your sensitive financial data safe. We’re tested regularly to ensure our security measures are up to date, and even subscribe to daily probing by McAfee to make sure that we can defend against the latest hacker tactics.
We take your security seriously and comply with the Payment Card Industry Data Security Standard. This comprehensive analysis that spans many aspects of how systems interact is the gold standard of security measures for anyone taking credit card information online. The same rigorous standard is used by PayPal, Visa and YOUR bank. For more information on its requirements, check out the PCI-DSS website.
The Basics:
Import your card(s) automatically by logging into Expensify > going to Settings > Credit Cards > Import Card/Bank. You will then just need to find your bank and input your online banking username and password.
You will then want to select what accounts you do want to pull into Expensify and whether or not these accounts should default as being marked as reimbursable expenses or non-reimbursable expenses.
Having issues?
We work hard so that our users have as few issues as possible when it comes to importing your credit cards, but every now and again you may find that your card is not updating automatically. If you do find yourself in this situation here are some helpful tips:
- Manually update your card: You can do this by going to Settings > Credit Cards and selecting the ‘Update’ button to update your card. If you see a ‘Fix’ indicator, go to tip #2
- ‘Fix’ your card: We would first recommend that you can log into your online banking portal using the same username and password you’re using to import your card into Expensify. When you have confirmed this, please select the ‘Fix’ button and input your username and password. If this does not work, go to tip #3
- Write help@expensify.com: As noted earlier, Expensify and the banks we import from have a very high level of security. As a result, sometimes we do need to change/update our connections which could disable the connection for a bit. User’s usually do not notice the changes but if your cards will not fix, do write help@expensify.com so we can be sure to let you know what might be going on.
Commercial Cards/Centrally Administered Cards:
If your company does have a commercial card or wants to centrally administer your corporate cards, we still have you covered. If you are interested learning more please do check out this page.
As always, if you have any questions please write us at help@expensify.com and we will be happy to assist.
Pro-Tip Monday: Expensify Integrates with Sage 50
For today’s outrageously informative blog post, we’ll walk you through how to integrate Expensify with Sage 50 (PeachTree), a leading cloud-based accounting package. Sage 50 integration is available on the Corporate plan, and you can also reference this post if you’d like to integrate Expensify with other cloud-based accounting software, such as Intacct.
Prerequisites
These basic company setup steps will need to be taken care of before setting up the Sage 50 integration:
- Upgrade to the Corporate plan.
- Create a company expense policy.
- Ensure that GL codes are asscoiated with Categories.
- Input Job ID as a report field.
Configuring Your Export File
After you’ve chosen the appropriate format for your company, you will create an export format that any admin can use to export expense data into Sage 50. To do so, visit the Export format section of your policy settings (Settings > Policies > [Policy Name] > Export Formats). Once the export format has been created, any policy admin can choose a group of reports and export them to the custom spreadsheet file.
While accounting setups are different from company to company, below is an example of a flow that has proven to be successful when integrating Expensify with Sage 50. If this does not seem to be the case for your company please write us at help@expensify.com and we will be sure to get you set up.
Example Export Format:
And you’re done! At the end of your next accounting period, you can choose which reports you’d like to export, and the information will be formatted for direct upload into Sage 50. We also have some great materials to help user import the file from Expensify into Sage 50, which you can find here. Let us know if you have any questions!
Announcing American Express Corporate Card Control and Reconciliation!
We are very happy to announce that our Reconciliation and Central Administration feature is now available for American Express corporate cards. Because the feature was such a hit with commercial card holders, we decided to develop for Corporate cards as well.
What is Reconciliation?
Reconciliation is an amazing feature that allows you to reconcile all incurred Corporate card expenses against reported expenses in the Expensify system. Reconciliation reports are great for seeing any outstanding Corporate card expenses that still need submitting as well as those that have already been submitted.
What is Central Administration?
Central Administration allows you to import your American Express Corporate card feed and assign individual cards to specific employees. Simply put, it allows you to populate your employees’ Expensify accounts with expenses from their individual Corporate card without any work from them.
How do I get it?
To have access to Reconciliation reports, you will need to upgrade to the Corporate plan and enable Domain Control. From the admin tab, you will then be able to centrally assign your corporate cards to users.
How do I create a Reconciliation report?
To run a reconciliation report, go to the Reconciliation section of the Admin tab. From there you will be able to choose the date range and criteria over which you want to run reconciliation. After the process is done, you will be able to download a spreadsheet file of your reconciliation report.
To get a more detailed run-through, please visit our Reconciliation help page.
How do I use Central Administration?
First, go to the Company Cards section of the Admin tab. Here click the ‘Import…’ button, enter your Master Account login credentials, and click ‘Sign in’.
Once your card has connected successfully, simply type in the user’s email address you’d like to add the card to, enter the last 4 digits of the corresponding card and click the ‘assign a commercial card’ button. For more information on Central Administration, please check out our Company Cards help page.
If you would like to see Reconciliation and Central Administration made available for another credit card provider, email us at help@expensify.com .
Happy Monday!
