Archives For expense reporting

No matter who you are, no matter how careless you are, you can use Expensify.

Yesterday, at SF New Tech in San Francisco, we publicly announced that we’ve taken on $1M of funding in a seed round.  This is great for us as it means that we’ll be around for a long time to come, and will be able to do much more for our users in terms of delivering the features they want and making expense reports suck even less.

We also announced some new features as well.  First off, we now have a Salesforce application so that Salesforce users can do their expense reports from within the Salesforce website.  This will be a great new feature for people on the go that rely on Salesforce as their CRM system.  Here’s a screenshot of the Salesforce application:

The next new feature that we announced is Quickbooks integration.  We’ve heard from so many of our users that Quickbooks is the accounting solution for their business, so we’re making it as easy as possible to integrate Expensify into your current accounting workflow.

Finally, we’ve also announced a new API for developers.  If you’re a developer and would like to add expense reporting to your website, you can use us as the platform.  We’ve created two ways for you to integrate:

  1. Whitelabel API:  The whitelabel API allows you to include all of Expensify’s functionality onto your own website by including an IFRAME onto your page.  Then we work with you to style Expensify to look like your site using CSS, and it’s all done!  A full expense reporting solution for your users
  2. Web Service API:  The web service API is much like traditional APIs, in that you make requests to our server and we return data to you.  It’s up to you to present this data to the user, so you can make entirely different interfaces than the standard Expensify interface.

That’s all for now, but stay tuned to our blog for new updates to our site as they happen.

New Blog!

expensifyadmin —  August 11, 2009 — Leave a comment

Welcome to the new Expensify blog!

This will be the place to check for the latest Expensify announcements, as well unique insights into the world of expense reporting.  We hope you subscribe to our RSS feed and follow our progress as we work towards our ultimate goal of making expense reports painless and easy.

Today I did my first real expense report with Expensify. I know, I know, I’ve been doing them all along, here and there. But there’s a huge difference between “testing” and “using.” Having really “used” it for the first time, I have to say, I’m really quite proud of what we’ve built. This thing really works, really well.

Basically, I’m as lazy as anybody else. I put things off. I buy things with a few different cards, am undisciplined with email and paper receipts, pay cash unnecessarily. I’m as bad as anybody else. But having just processed about six months of backlogged expenses, I’ve learned a few lessons:

  • Get a dedicated purchase card. I know I’ve been preaching it from the start, but seriously. Do it. I mean, I have one (two, actually: Work and Play, both backed by my regular credit card), and I’ve been using it only for business purchase. But I’ve mistakenly been making both reimbursable and non-reimbursable expenses with the same card. Bad call. Here on out, my Work card is exclusively for reimbursable work expenses. I’m a reformed man.
  • Expensify Guaranteed eReceipts are frickin’ amazing. I mean, I never, ever keep paper receipts anymore. I don’t even think of them. It’s like that entire pain point has just gone away. It’s one thing to tell people about it. But it’s another thing entirely to actually feel it.
  • Email receipts work amazingly well. Just forward them to receipts@expensify.com and they’re stored serverside as PDF images, and then drag them onto the corresponding expense to associate.
  • Use the SMS text interface for taxis. Being a proud car-less San Franciscan, I take a lot of taxis. I usually pay cash. So I always send Expensify a text message when I get out, something like “$5 – taxi to meeting with blah”. Man, this is a lifesaver. I’d have never remembered all of those, and despite a big stack of blank taxi receipts in my pocket, I’d never know how much I should get reimbursed.
  • Online reimbursement is soooo handy. I love having a permanent record of exactly who was paid what, with the ability to dig in and see exactly what was paid for.

Basically, all that stuff I’m out promising people — I always knew it was true, but now I *feel* it. I know it’s true, and it really is quite amazing.

That said, there’s a long way to go. I’m incredibly happy with where Expensify is now. But it’s clear there are a lot of ways we can do even better:

  • Better sorting and filtering. When I sat down to get started, I have over a thousand individual purchases to sift through, combining work expenses imported off my Work card (both reimbursable and non-reimbursable, arrg!), personal and work expenses on my personal credit card, and a bunch of other random purchases pulled in from my fiancée due to our joint account. Thats a whole lot of needles in a pretty huge haystack. Overall, even with today’s functionality, it was pretty easy. But I can see a lot of ways to make it easier still.
  • Better archiving of non-reimbursable expenses. An oft-requested feature is the ability to just save a report for future reference. You can sorta do that today by submitting it to yourself, but it’s really a bit of a pain. Some “Save report” function would be handy.
  • Better report management. I’ve got a ton of reports to myself, to others, and a bunch in there just for testing — and it can get confusing fast. Some kind of multi-report analytics would be super helpful.
  • Better note taking. I’ve been renting a lot of Zipcars recently, and they all just show up with an anonymous “Zipcar” merchant name — without any hint of where I went or why. But in there was one time I rented it for personal reasons. Trying to sort out which was the personal one was a huge pain. We should have some way to add comments to expenses using SMS — even non-cash expenses — so you can make these notes as you go.

And of course a million more small things. I have countless ideas how to improve it further, to get ever closer to the holy grail of “one click expense report” for all users in all scenarios.

But even right now, in its current state, it’s pretty amazing. Give it a shot and I think you’ll agree. (And if you don’t, please, please write dbarrett@expensify.com and tell me why.)

Expensify truly does expense reports that don’t suck. Whew.

So we’ve been absolutely flooded with users and that’s a great problem to have! One of the (surprisingly few) areas of problem was with receipts: you’d be amazed how many formats email receipts can come in. But we’re steadily learning how to handle them all, and we’ve a major new trick up our sleeve: embedded images! That’s right, now if you forward us an HTML receipt that has images in it, we’ll render the images in full glorious color.

Pretty slick, eh? Send your receipts to receipts@expensify.com and your expense reports can look this good too!

Great news! Thanks to all your wonderful help and feedback, we’ve opened our doors wide to all comers! Your ideas, suggestions, encouragement, and hard-hitting feedback were brilliant, and on behalf of the entire Expensify team, thank you. We literally couldn’t have done it without you.

Sign up now!
(Did I mention it’s free?)

What Does “Open Beta” Mean?

It basically just means we’ve taken a major step forward in quality, and are now letting new users sign up at will (rather than by invite only).   Additionally, it means a ton of really awesome coverage:

  • TechCrunch says we’re “bigger and better” than ever before!
  • Web Worker Daily (a division of GigaOm) says it “does seem to do what it promises… very well.”
  • And of course our very own blog has some nice things to say…

Please go read those articles and post great comments, we’re eager to hear them.  Also, if you’re a Twitterer, it’d be a huge favor if you could re-tweet our message to the world!  (And don’t forget to follow @expensify.)

In Other News:

Expensify never sleeps, and since our last update we’ve added several powerful new features:

  • Did you know that we can now import over 94% of US credit cards?  That’s a lot of percents!
  • We’ve also added a really cool analysis page to the card page to give a quick graphical overview:  just click Analyze in the upper right when viewing your expenses to see them broken down by date and expense category, as well as to see a summary of top merchants per category.
  • We created a quick video overview showing how to file an expense report, end to end, in under three minutes.  Check it out here.

Anyway, the Expensify bus just keeps on truckin’, and we’re always making things a little bit better.  So why not submit that expense report you’ve been putting off?  You could be minutes away from emptying your pockets of receipts and filling them with money!

I know we’ve been quiet here on the Expensify front, but not for lack of things to say: just waiting for the right time to say them. Regardless, I’ll break radio silence to share an interesting piece of news: Expensify was recommended by Inc. Magazine as the “first class” way to manage expenses over a couple other products. (Which were listed as “business class” and “coach”, respectively. Ouch!) Check it out: January issue, page 44. What a nice New Year’s treat!