Archives For November 30, 1999

I know I’m not alone when I say taxes can be confusing. So confusing that the annual changes to the laws and rates has given birth to a 7.7 BILLION dollar tax preparation industry. Whether you have someone do your taxes, or you do them yourself, here’s a couple tips for using Expensify in 2014. Continue Reading…

Hello, I hope you’re recovering nicely from your New Year’s festivities and are ready to take this year by storm. I just wanted to take a moment to clarify a couple of things to help make sure 2012 goes smooth:

1) That cool scanning system we introduced in May? It’s now officially cool enough to warrant its own name: SmartScan. Just like before it automatically extracts the merchant, amount, and date from uploaded receipt images. But now it has a fancy name and a much more detailed help page, including tips on how to capture images that produce the best results:

2) Like before you get 10 for free, but now your free quota refills every month! So if you run out and don’t feel like buying more (at the same price, $0.20 each), just wait until next month and you’ll get 10 more for free.

3) We’ve switched from a “prepaid” model (eg, buy scans before you use them) to a “post-pay” model: just upgrade your account to Professional, provide a credit card when prompted, and we’ll bill you for any SmartScans above 10 at the end of the month.

4) Finally, for all this hoopla about SmartScans, I want to remind you: eReceipts are even better. Imported directly from your bank account so no typing *or* scanning required. More information here:

I’m slowly churning through the final hundred or so responses to the last newsletter, but I’m always extremely eager for more. Please let me know if I can clarify anything about the above, or help in any way. Thanks for using Expensify, and I look forward to talking with you soon!

Founder and CEO of Expensify
Follow us on Twitter at


With Tax Day looming, many of you have been asking our Help Desk just how certain you can be that the eReceipts Expensify Guarantees are, in fact, IRS-compatible and really guaranteed.

While we really don’t want to put ourselves in the position of legally advising anyone on their taxes – you should talk to a tax lawyer for that – we can say, with pride, that we meet and exceed all of the requirements put forth by the IRS in Publication 463.

Here are the basic rules to keep in mind:

  • Your purchase must be under $75
  • We can’t create eReceipts for hotel bills – no lodging charges, then.
  • The IRS requires non-paper receipts to be Timely, Accurate, and Written – our syncing with your bank and credit card ensure the first two, and by virtue of creating eReceipts in a permanent electronic form, we’ve ensured the last

We worked in close conjunction with the IRS to ensure that our eReceipts would stand up to a tough test – and as one Expensify client recently learned when his contractor expense report with the Department of Defense was audited, these eReceipts stand up to the toughest.