Archives For Featured Users

We love our users, they love us. Take a peek at some of the cool companies that use Expensify!


Bitly logoYou’ve seen them all over the web — Twitter, Facebook, Reddit, your email, and more — but you might have not noticed. That’s how simple Bitly works.

Bitly’s mission is to empower marketers to makebetter decisions by providing insight into the connected world. Since 2008, the company has been committed to unleashing the power of the link. Continue Reading…

CEO Robert Guarino of 5 Napkin Burger

“I am lucky. When I travel for work, my job is to eat, drink, teach and learn…. not sort receipts. I am happy to let Expensify handle the mundane while I do what I do what I love.” — CEO Robert Guarino of 5 Napkin Burger

The burger experience is no longer One Size Fits All. The art of grabbing a burger has found its top shelf. Those with discerning appetites, surrounded by less-than-satisfying options, demand more — quality, diversity, and a custom cocktail all in an engaging atmosphere. If this sounds like you, then 5 Napkin Burger has you covered.  Continue Reading…

Want to find the best hole-in-the-wall restaurants, food trucks, and local chefs in your community and have it catered in your office? Discover the best food around with Cater2.me, this week’s Expensifier of the Week. Cater2.me discovers and partners with amazing local hot spots in your city to bring that unique experience directly into your office.cater2me logo

The X Factor

Cater2.me works with hundreds of taste-tested local food vendors — farmers market purveyors, food trucks, chef-owned restaurants and boutique caterers — to feed offices awesome meals. As of September 2014, they’ve served over five million mealsContinue Reading…

If there’s one thing we love at Expensify more than Lemony, it’s our community of users. From independent contractors to not-for-profits to established startups and companies, we have some of the coolest users in the world. Starting today, we’ll be highlighting some of them in our weekly series, Expensifier of the Week.

Kicking off the series is…. *Drum roll*

Couchsurfing logo  Continue Reading…

As part of the Webucator Tips series, we’re excited to share this power tip to current QuickBooks students. Read, share, and drop some knowledge!

When we first meet a potential Expensify user, the first thing we typically ask is, “How do you do your expense reports?” and “What accounting software do you use?”

Okay, so that’s actually two questions, but it’s hard to ask the first question without following up with the second. If you’ve ever had a hand in either, it’s easy to guess that expense reporting and accounting are intricately linked.  Continue Reading…

Forming Habits with Expense Reporting

Whether you work at a startup, a large corporation, or something in between, the end of the month always means one thing: it’s time to get those expense reports in!

People often consider expense reporting to be a pain in the elbow, and that’s why we’ve made it our mission to make expense reports suck less. Using Expensify can help significantly reduce the overall time it takes to finish a report. Even better, pair it with an incremental behavioral change and you might actually look forward to submitting your expense report every month (we can dream right?).  Continue Reading…

Here at Expensify we make expense reports that don’t suck, but that doesn’t mean we’re just a one trick pony. Just the other day I was having a chat with one of our ops maestros and keeping track of your tax deductible expenses with Expensify came up. (As you can tell, we engage in some rather highbrow discourse.)

He creates a report to store all of his tax deductible expenses for the year. Whether it’s donating to charity, traveling for work, or incurring any non-reimbursable business expenses, he just snaps a picture of the receipt and adds the expense to his tax deductible report. At the end of the year, he runs a report and it’s all there ready for the IRS, simple as that.

So if you have any use for money in your life this may be a great way to make sure you hold onto more of it. If you have any questions about keeping track of your tax deductible expenses with Expensify or Expensify in general, feel free to email us at help@expensify.com!

In light of our international business travel, we figured it is high time to let you in on Expensify’s best practices for expense reporting abroad. These aren’t hard and fast rules, but suggestions to make reporting expenses the easiest it can be.

Just doing my expenses. Don’t mind me.

Reporting in Multiple Currencies

Whether your big business trip is across the world with several stops or just over the border, we support the currency you’re using. Expensify works with 159 currencies, worldwide. We convert expenses to your reimbursement currency using the international “market close” rate available from Oanda.com. So rest assured that your pad thai, schnitzel, and tacos will be expensable.

Using ‘Offline Mode’ in the mobile app

If you don’t have a strong cellular data signal, enable ‘Offline Mode’ in your app’s settings menu. This will save battery and any roaming fees associated with international travel. Once you have access to WiFi or a strong, affordable, cellular data signal, simply disable ‘Offline Mode’ to upload all of your accumulated expenses.

Important Note: When ‘Offline Mode’ is enabled, your receipts and expenses are only saved on your Expensify mobile app. This means that if you sign out of the mobile app or uninstall the app while you have unsynced information, you will lose it.

Finish your report on the flight

Once you’ve closed the deal and you’re flying high, on your way home take a minute to finish up your report. Add all your expenses to your report, give it a good once over, tap the submit button and you’re done!

Please let us know if you have any international expense reporting tips to add or if you have any questions about our tips by emailing help@expensify.com.

Curious about what’s happening with your report and when it’s happening? Whether you’re a submitter, approver, or exporter you can find detailed history of your reports actions.

This history is especially useful in a myriad of situations , but we’ve found these to be the most common:

  • Checking the status of your reimbursment: ACH Direct Deposit reimbursement takes between 4-5 business days. If you’ve forgotten when your report’s reimbursement was initiated, you’ll find this information in the report history. Then count the days till you get paid!
  • Tracking your report through its approval workflow: Find out where in your company’s approval workflow your report is. Ex: your manager has approved it, but your accountant has not. (Bother your accountant!)
  • Comments on report submission or rejection: If you need to review and act on comments made on a report when it was submitted or in the case of rejection, they are all documented in the report history.
  • Proof of submission, approval, and reimbursement: Numbers don’t lie! This documentation will help you keep track of dates of important report actions.

While this is our best practices list of uses, don’t feel limited! Feel free to use report history any way you see fit. If you have any questions about report history or any of Expensify’s documentation, give us a shout at help@expensify.com.

Expensify user Camp Kesem is a college student run summer camp for kids with a parent who has (or has had) cancer. Their one-week sleep away camps are a chance for kids to have a fun-filled week and just be kids.  The student volunteers at their 37 chapters work year-round to plan and implement every aspect of camp – in addition to raising thousands of dollars and developing leadership skills.

I recently had a chance to talk to Rachel Firestone, Camp Kesem’s National Program Director, about how they use Expensify and the benefits it provides for them.

Expensify allows us highly organized oversight of expenses and streamlines our reimbursement process.  Before Expensify, volunteers at our 37 chapters would send us countless emails with receipts and reimbursement information – often with mathematical errors or missing information.  Now it is easy for them to “fill in the blanks” so to speak, to make sure we get all the info we need, plus the totals are summed automatically.  They can even snap a photo of their receipt with the Expensify smartphone app!  Additionally, when we do spot an error, it is easy to reject the report, include our feedback, and have the volunteers resubmit after making any necessary changes.  On top of all of that, our accountant loves the way it interfaces with QuickBooks, making reconciliation a much less daunting task. ~ Rachel Firestone – Camp Kesem National Program Director

Bringing joy into these kid’s lives! Who could have a problem with that?

With so many locations spread out across the country, and a regularly rotating staff, the intuitive systems Expensify can provide offer a large benefit to an organization such as Camp Kesem.

Camp Kesem Kids. Happy to just be kids!

Training is minimal and people are able to get quickly up to speed and spend their time helping kids rather than scratching their heads looking at a computer. We couldn’t be happier to play whatever small part we can in furthering Camp Kesem’s important mission!

I want to thank Rachel and Camp Kesem for agreeing to be featured here in How Do You Expensify.  If you would like to be featured here, or if you have any questions about how Expensify can help to bring this kind of ease in expense reporting to your organization, please feel free to contact us at help@expensify.com at any time. We are always happy to help. And if you have a free moment please take look at Camp Kesem and the great work they are doing across the country!  I think you will be impressed!