Archives For January 2013

Have you ever dumped all of your receipts on your hotel bed before numbering them, arranging them, then snapping a picture to document those transactions… only to then make an excel sheet to explain those pictures and numbers to your accounting department?

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This saves time and hassle, right? THAT SOUNDS LIKE A MYTH TO ME.  Continue Reading…

In conjunction with SIGNALFIRE, Expensify threw an afterparty for their University Hack-a-thon… and it was EPIC. Of course we had a great time chatting with quite a few collegiate geniuses about their projects in the hack-a-thon, but that wasn’t the point. We wanted to give them a chance to relax and celebrate their hard work. So, thanks to SIGNALFIRE, all of our participants, and everyone who helped make the party a massive success.

EXP-AIC

If you didn’t make it, you missed:  Continue Reading…

Managing multi-page PDF receipts in Expensify is simple. To begin, just upload them as you would usually (forward to receipts@expensify.com or upload them to the site). Once uploaded, you are free to attach the PDF to an expense much like any receipt image. You’ll notice that the thumbnail image in Expensify only displays the first page; don’t worry, we’ve got the other pages too.

In order to view all receipt pages just open the ‘Edit Expense/Receipt’ window and click the ‘download’ button below the image. This will open the receipt, in its entirety, in another tab in your web browser.  Continue Reading…

"You have no reason to trust me except that I said you should."

“You have no reason to trust me except that I said you should.”

Nearly everybody in Silicon Valley agrees on how a company is supposed to be run. These are codified into a nebulous set of “best practices” — the pre-packaged advice that is handed out to nearly every startup, in nearly every market, under nearly every set of conditions. But if there’s one thing I’ve come to believe is that “best practices” generally aren’t.  Continue Reading…

Have you ever been in the (simple, painless) throes of your expense reports but when you go to categorize and tag them your options are all sorts of crazy??? So you categorize/tag incorrectly and get slapped with report violations all over. No hope for submission?

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Each year, the IRS updates the reimbursable mileage rate for business travel to reflect the costs for operating a vehicle. With (still) prices going up, you are now able to claim $0.565 per mile travelled in 2013. Check out the full details on the rate change at IRS.gov.

All new Expensify accounts created after the mileage rate change takes effect will already be updated with the new rate.

For personal users, change your rate by going to Settings > Preferences and clicking the ‘change’ button to the right your miles unit.

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For policy managers, please go to Settings > Policies > (choose your policy) > Basics and change the ‘Mileage Rate’ of your policies if you are using the IRS rate.

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Disclaimer: We do not update everyone’s mileage rate because a vast many of our users utilize company rates as opposed to the IRS rate.

306523_10151287337005610_164113581_nName: Will Demaine

Alter ego/Nickname: Crispy D

Hometown: Nottingham, England

Role(s) at Expensify: American/English translator (and occasional software engineer)

Expensify Start Date: September 2012

What is/has been your favorite project to participate on at Expensify?

Sneaking English-isms into as many places on the site as possible. Cheers…  Continue Reading…