Pro-Tips Monday: Receipts vs. Expenses

drvidal —  September 24, 2012 — 3 Comments

Expenses and Receipts are two pieces to the Expense Report puzzle.

Expense: Summary of information related to a transaction. The IRS requires an expense to include the date, amount, and merchant in case of audit.

Receipt: Proof of a transaction that helps to verify things such as merchant, amount, date, and account/tender used.

You can have an expense without a receipt…

You can have a receipt without an expense…

But when the expense is put together with the receipt, it creates a beautiful thing…

How to Attach a Receipt to an Expense:

Once your receipts have been uploaded to Expensify, you are be able to go in your Expenses Page or Reports Page and view a similar page as the one depicted below.

By clicking the    you are be able to add a receipt to an expense that has no receipt associated with it.

By clicking the  you are then be allowed to attach a receipt, replacing the eReceipt.

By clicking the  you are be able to detach a receipt if it is linked to the incorrect expense, and thus be allowed to attach the correct receipt.

By clicking the  or  you will also have the option to split an expense by date, merchant, category, tag, or amount; and the original receipt will be associated with all the split expenses. This also takes you to where you are able to edit an expense.

Or you could just let SmartScan do all the work for you!

If you need any further help or have any other questions about uploading receipts or anything expense related, please write to us at help@expensify.com.

3 responses to Pro-Tips Monday: Receipts vs. Expenses

  1. 
    CPA Professional Liability October 5, 2012 at 6:36 am

    Cheers to you, thanks for the accounting info.

  2. 

    can i change the currency from $ to £?

  3. 

    Hey Brian, you can change the currency of an expense by opening the expense and editing it individually or going to Settings > Preferences and setting your Default Currency as £. Please email help@expensify.com if you have any further questions and we’ll be sort them out for you.

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