Archives For March 2010

Update: The position has been filled. Thank you to all applicants!

Perfect for new college grads or people who are bored with school and want to get started in the real world!

Hello, my name is David Barrett and I’m the CEO of Expensify. We do “expense reports that don’t suck!” (Google “expensify” to read more.) We’re getting crushed under an ever-growing pile of super awesome work, and I need one more bright soul to help us dig our way out. I can guarantee you fun, an amazing opportunity to learn, and the siren’s call of distant riches. But only if you are *all* of the following:

  • An incredibly hard worker, even when it’s not so fun. There is a ton of work to do, and a lot of it downright sucks. After all — we do the sucky work so our customers won’t need to. I need you to buck up and grind through div, spans, tables and more, without complaint or supervision, and come back asking for more.
  • A cool person to be with. Not a crazy party animal, just someone we can trust, rely upon, hang out with, bounce ideas off of, and generally interact with in a positive way, both personally and professionally. In fact, this is one of the most stringent requirements we have: would you be fun to hang out with day and night on some remote, exotic beach? This isn’t a rhetorical question, either: every year we take the company overseas for a month (on your own dime, sorry) and work incredibly hard while having a ton of fun. We’ve done Thailand, Mexico, India, and Turkey. Where do you want to go this year?
  • Super talented, in a general way. We’re going to throw a ton of work at you of every possible sort, and you need that magic skill of being able to figure it out even if you have no idea where to start. On any given day you might bounce between super low-level CSS tweaks, super high-level technical support, updating our user documentation, inventing/designing/building some new feature, etc. This might be a junior role, but you’re going to be a full participant in the process, and you need to bring your own unique blend of skills to the table.
  • Specifically talented in a design way. You make clean, professional designs that steal the best ideas and make them better. You have a natural eye for soothing, cheerful colors, and can find or create color palettes that reinforce the appropriate emotions. You code solid, cross-browser HTML and CSS, and are capable of diving into and cleaning up an existing design without insisting upon a massive from-scratch redesign from day one. You know the best places to find fonts, icons, stock art, color palettes, and design inspiration — and you know when to create anew versus stick with the basics. But overall, you have the chops to take our site and page by page, div by div, make it look a little bit better every day.

And there are a bunch more, but odds are if you got this far, nothing I can do would stop you from applying. That’s a problem because while I know *you* are awesome, it’s actually really hard and time consuming to find you in the midst of the literally hundreds of other applications I get from everyone else. So this is where I’m going to ask my first favor: can you make it *really easy* and obvious how great you are, so I don’t accidentally overlook you?

There are probably many ways to do that. But the easiest way is to help me out by answering the following questions:

  1. What’s the URL of your website? If you don’t have one, stop now — please save us both the time by not applying.
  2. When did you start designing? Tell me about your first project, what techniques you used, etc.
  3. Why do you do it? Why web design instead of all the other exciting careers out there?
  4. What was your last/current job, what was/is your total compensation package, and why did you / do you want to leave? Can I have the name and phone number of your last manager? It’s cool if you left on bad terms — I got fired from my last job, after all — just tell me the story.
  5. If you were rich, what would you do, and why?
  6. Without doing any research or asking any friends, what does each of the following do, and what’s wrong with each (if anything)?

       .centered { text-align: center; vertical-align: center; }
       body > table > td { border: 1px dashed light-green; }
       input[type='text'] { font-size: 1em; }
       .li { list-style: disc left; }
       .lotsOfDivs #childdiv { font-weight: italic; }
       .warning { font-color: #00FF00; }
        #parentDiv { position: relative; }
        #parentDiv .childDiv { float: right; } 

  7. What’s the biggest, coolest project you ever designed from top-to-bottom? Not a component; a whole self-sufficient thing.
  8. What’s a salary and equity cut that excites you? Like, truly feels “wow, I’m being valued”. What’s the minimum you’d take? Don’t skimp on the question: it’s gnarly, I know. But let’s just get it out in the open, up front.
  9. Why do you want to work at Expensify, specifically? Not something general about startups overall; what is it about us in particular that interests you?
  10. What’s the catch? Everybody has strings attached — you’ve got something you need to finish first, some big vacation commitment coming up, some particular fear you need addressed or requirement you need satisfied. It’s fine. But what is it?

Please send your answers to If you make an honest attempt at answering the questions above, I promise I’ll respond personally — hopefully in a timely fashion, but definitely sometime.

Thanks. I’m genuinely excited to hear from you. I know there’s someone out there who will be a perfect fit for our team. I really hope it’s you, and I appreciate your help in patience while we figure that out together. Thanks!

David Barrett

Founder and CEO of Expensify

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If you missed the live stream on the 19th, check out David Barrett talk shop live on TWiT with Leo Laporte and Amber MacArthur.  Watch both parts of the segment below.

Part 1

Part 2

Leo Laporte and the net@night crew took the time to talk with David Barrett about painful stories of expense reporting and how Expensify eases those pains, partly by eliminating the need for paper receipts with a full offering of mobile expense tracking apps to capture receipt images on the go. Single sign on leads the conversation to the recent integration with the Google Apps Marketplace and ends on a high note discussing Leo’s last expense report.

Check out more videos about Expensify on our YouTube channel:

Expensify Turns 1

Zhenya Grinshteyn —  March 11, 2010 — 1 Comment

It’s been an exciting past few weeks for us at Expensify and, now, March 10th officially marked the first year of Expensify being live and available to a mass audience. What better way to celebrate than throw a Mile High Party in the 19th floor penthouse of the building we work in?

DJ Asbestos spins at the Expensify Mile High Party

We were honored with the presence of our amazing users, Greg from Cannonball winery, and Jamie from Ty Ku were nice enough to donate several cases of wine and spirits, our investors came out to share in the cheer and many more wonderful friends helped to make the evening a success.

Take a look at our major milestones since March of 2009:
– Raised $1M of funding with investments from Hillsven Capital, Baseline Ventures, and Travis Kalanick
– Tripled in size with the addition of 4 new hires to continue development, improve layout, spread the word and keep expense reports suck free.
Launched out of Beta and in to our 1.0 offering.
– Integrated with Outright, Salesforce and Intuit.
– Launched in the Google Apps Marketplace

There are many more stepping stones that got us where we are, but we won’t bore you with the details. And if you missed the party, no worries, there’s always next year.

A big thanks to every one of our users and supporters that made the first year possible!

If you are a small business, or if you sell to small businesses, the Google Apps Marketplace is a Big Deal. Taking those in turn:

If you aren’t already using Google Apps to host your small business infrastructure, you probably should. It’s free for most, and inexpensive for the rest. But it’s incredibly convenient for all due to single signin, central administration, and a generally consistent experience across the board. That convenience for you (and your employees) translates into higher productivity, meaning more hours out selling/building/working, and fewer hours of confusion and employee angst. That story has been true for some time. But with this latest announcement, it’s even more true because now third-party applications can seamlessly integrate with Google Apps to provide a seamless experience between not just Google applications, but all applications.

This is where the other side of the coin comes in: if you sell applications to small businesses, the Google Apps Marketplace is a really big deal. There are a lot of small businesses out there. In the US alone, there are over 25 million. That’s a huge market. But it’s a hugely fragmented market. Getting the word out is an enormous challenge, and marketplaces like Intuit Workplace,, and — now — Google App Marketplace are crucial to pulling it off.

See, to succeed in selling to small businesses, you need an incredibly low cost of sale that scales to incredibly high volumes. You can’t have a bunch of sales people out chasing a $10/mo customer. Rather, you need those $10/mo customers to sign up 24 hours a day, day after a day, to add up to a reliable revenue stream. That means they need to find you. And contrary to expectation, they’re probably not looking for you in a search engine. Rather, they’re looking for you in a marketplace: on their phone, inside QuickBooks, or inside Google Apps.

With all that said, let me happily announce our own latest integration: Expensify in the Google Apps Marketplace!

Expensify is integrated with the Google Apps Marketplace

We’re huge fans of application marketplaces: we’re the “Most Viewed” application in Intuit Workplace, a “Force 40” application, and have high-rated apps in the iPhone, Android, BlackBerry, and (surprisingly popular) Palm Pre stores. Each of these marketplaces has been a powerful gateway into a new demographic: Intuit for accountants, Salesforce for salesfolk, mobile for the modern man. Each of these groups is huge, but hugely fragmented. These marketplaces provide a powerful, cost-effective way to get the word out on a massive scale.

Accordingly, we’re very exited for this latest integration with the Google Apps Marketplace as it puts us a click away from IT managers at millions of small- to medium-sized businesses worldwide. And that’s not a metaphor: literally we’re one click away (ok, two if you’re being picky) when Expensify is installed in your universal navigation bar.

The Expensify app is listed under the Expenses tab

Add the Expensify app to your Google Apps. Find us under the More -> Expenses tab

Once the Expensify app is integrated with your Google Apps domain, you’ll gain access to our full expense report management powers right from the universal navigation bar.  Click on more to expand the tab and select Expenses to access Expensify from within Google Apps. This means everyone in your organization — from the lowest temp to the highest executive, whether you have 1 or 1000 employees — can put down the glue sticks and paperclips and start doing expense reports that don’t suck.

To learn more, please check out our short list of 1-minute tutorials to get acquainted with the features that are going to ease your expense reporting pains.

We’ve had several people asking us whether scanned, photographed or otherwise electronic receipts are legal and accepted by the IRS for tax purposes. We did some digging and found the answer to share with everyone.

The short answer is YES, electronic receipts are legal and accepted by the IRS for tax and audit purposes as long as they can be accessed reliably, in case of an audit, and are legible ( A short list of acceptable electronic documents are scanned or photographed images of original receipts, credit card receipts, and credit card statements that show the amount, date of payment, and the vendor or merchant.

A sample of an IRS accepted Expensify eReceipt

I'm valid!

If you’re into legalese, the two articles dealing directly with the legality of electronic receipts for tax purposes are IRS Publication 552 and even more information about electronic receipts can be found starting on page 9 of IRS Revenue Procedure 97-22 (PDF).

Please note that we can not give out tax advice, so check with your tax agent or attorney.