Archive for the ‘New Feature’ Category
Announcing Bill Processing and Invoices that Don’t Suck!
Today we are excited to finally announce a much anticipated feature: Invoicing and Bill Processing! At the behest of our users who were fed up with their existing Invoicing and Bill Processing solution, we’ve worked extremely hard to bring you Bill Processing and Invoices that Don’t Suck! No longer must Expensify users subject themselves to clunky invoicing systems. We’ve taken everything you love about Expensify Expense Reports and applied it for our Bill Processing and Invoices!
Expensify now allows you to take Expense Reports created or submitted to you and re-bill them as an Invoice to your clients. Apply mark-up on materials purchased on behalf of your client. Upload your logo into Expensify and we’ll slap it on the invoice. Determine and communicate your custom payment terms. If your clients already use Expensify they can even pay your invoices directly within Expensify with the same great options that are available for our Expense Reports: ACH Direct Deposit, PayPal, and even Bitcoin!
Ok, so what if your vendors dont use Expensify? You can still send them invoices – just click Attach PDF before you hit send.
We know most users want to keep their bills and invoices in the same program, so we developed Bill Processing to be incredibly easy. When you activate Invoicing/Bill Processing we create an email address for you to give out to your vendors. Example: YourCompany@bills.expensify.com. Any bills sent to that email address will be SmartScanned and populated into your Expensify account.
We built this functionality because our users were complaining they didn’t like having to export their expenses into Freshbooks or Quickbooks in order to send out Invoices. Well, now you can seamlessly handle Expense Reports, Invoicing, and Bill Processing within one interconnected, powerful tool.
We’ve added more information on our help pages so check those out here:
As always, if you have any questions about Expensify or need help getting your company set up, feel free to email help@expensify.com.
Read the press release here: http://prn.to/YGXBuj
We’ve added Corporate Card Reconciliation for More Banks!
Last month we announced Amex Corporate Card Reconciliation and received a huge enthusiastic response from our users. Due to the popularity of the feature and user demand, we have expanded Corporate Card Reconciliation to many more major banks. The new Banks we have added are below:
- Bank of America
- Chase
- Citibank
- Capital One
- TDBank (Business)
- Bank of the West
- Commonwealth Bank (Business)
- Fifth Third
- U.S. Bank
- Wells Fargo
If your company uses Corporate Cards from a bank not listed above, please contact help@expensify.com and we will work on getting your cards supported.
What is Reconciliation?
Reconciliation is an amazing feature that allows you to reconcile all incurred Corporate card expenses against reported expenses in the Expensify system. Reconciliation reports are great for seeing any outstanding Corporate card expenses that still need submitting as well as those that have already been submitted.
What is Central Administration?
Central Administration allows you to import your American Express Corporate card feed and assign individual cards to specific employees. Simply put, it allows you to populate your employees’ Expensify accounts with expenses from their individual Corporate card without any work from them.
How do I get it?
To have access to Reconciliation reports, you will need to upgrade to the Corporate plan and enable Domain Control. From the admin tab, you will then be able to centrally assign your corporate cards to users.
For more information on Corporate Card Reconciliation, check out our original post on reconciliation.
Important Note:
If your employees are already importing their corporate cards individually, make sure to have them remove this connection once you begin to import them centrally. This guards against duplicate reporting of transactions.
If you have any questions about either of these features or setting up, reach out to us at help@expensify.com and we’ll get you on your way to simpler expense reporting!
New Feature: Bitcoin Reimbursement!
Maybe you’ve heard of Bitcoin recently in the media. It’s quickly gaining popularity and we believe we are the most mainstream company to implement it with an actual business implication. We’ve hinted that it’s coming, but today we are excited to announce Expensify has added Bitcoin as a reimbursement option for your expense reports. Fans of digital, decentralized, crypto-currencies rejoice!
We see Bitcoin as more than just a gimmick. It is a great solution to a real world problem facing businesses today – international reimbursement. We think this is a big deal. Previously, our US companies with international employees or contractors were incurring currency conversion or wire transfer fees to the tune of 4% in some cases. To this end, Bitcoin is a great tool for minimizing the cost of reimbursing companies outside of the US. As a plus, transfers are secure and instant – no more waiting multiple business days for your ACH to clear!
We’ve set up our Bitcoin help page to walk you through getting set up with Bitcoin. If you have any questions about Bitcoin reimbursement or Expensify in general, please don’t hesitate to contact us at help@expensify.com. You can view the press release here: http://prn.to/11MzPwj.
Enticing Android and iPhone Apps Just in Time for Valentine’s Day
First and foremost, we’ve made two HUGE upgrades:
- You now have the ability to fill out Report Fields via both our Android and iPhone apps, rounding out the full submitter experience via mobile.
- We’ve fixed a longstanding and heartbreaking, stuck expense error.
As you’ll probably notice, we also unveiled our new, smoochable design thanks to the hard work of our mobile and design team.
We’re devoted to giving you the best mobile experience possible and to that end we want to hear your feedback. What do you think about the upgrades and would you like to see in our next updates? Let us know at help@expensify.com.
Update your apps to fall in love with Expensify all over again!
Setup Multi-Tagging for your Company
As we announced a few weeks ago, Expensify now supports multiple tags per expense. Hooray! Companies on the corporate plan can now capture up to 6 pieces of information for each expense (1 category + 5 tags). This makes it official: Expensify now supports any and every accounting package. To help your company roll out this awesome new feature, we recommend the following:
1. Ensure that your company is upgraded to our Corporate plan and created a policy.
2. Decide what type of Multi-Tagging you’d like to implement:
- Independent or Dependent – Would you like your second tag, say ‘Project’, to populate options based on the selection for the first tag, say ‘Department’? If yes, then choose Dependent Tags. Alternatively, if you’d like the same options in your tags no matter the selection of other tags, then choose Independent Tags.
- GL Codes or No GL Codes – Would you like to capture GL codes associated with your tags, for export to your accounting software? If yes, then choose GL Codes. If not, then choose No GL Codes.
3. Populate one of the below CSV files with your accounting tag information and send them to help@expensify.com, including the name of the policy you’d like them added to.
- Independent with GL Codes
- Independent with No GL Codes
- Dependent with GL Codes
- Dependent with No GL Codes
And you’re on your way to your very own multi-tagging Expensify policy!
We’ve put a ton of effort into making multi-tagging as easy and automated as possible, but with that said, it’s also important consider whether multi-tagging is the optimal accounting setup for your organization and your expense report submitters. If you have any questions about multi-tagging setup or Expensify in general, please don’t hesitate to contact us at help@expensify.com
New Feature: Commercial Card Reconciliation
This is not a test, those of our users that have imported their commercial cards can now run reports of all domain users’ credit card transactions imported from your commercial card feed. In addition to downloading all transactions, you can also designate the transactions that have not been reported in Expensify, allowing you to identify any expenses that may have slipped through the cracks.
To begin, go to your Admin tab and select the Reconciliation page to the left of the window. Select your desired date range, report type (All Expenses or Unreported Expenses) and click the green ‘Reconcile Expenses’ button. Your report will generate in under 15 minutes and many times much quicker, depending on the amount of data you’ve selected. Reconciliation reports will generate in the background so you are free to continue using Expensify in the meantime.
Important Notes:
- To gain access to reconciliation reports you must be on our corporate plan, have Domain Control enabled, and import company’s Commercial Card feed.
- Only one domain member can generate one reconciliation report at a time.
- Information on reports will not automatically update if any changes to expenses are made. Rerun the report by clicking the green ‘Rerun’ for the most up to date version of the report.
As always, if you have any questions about our shiny, new features or any facet of Expensify please contact us at help@expensify.com.
New Feature: Import from Dropbox
Expensify and Dropbox are giving you something to be thankful for, just in time for the holiday splurging spending season. Yes, with the new Dropbox Chooser, upload any (jpg, jpeg, png, gif, pdf, html, txt, rtf, doc, htm, or tiff) file directly from Dropbox into Expensify! What’s even better? Setup is simpler than making a store-bought pumpkin pie.
1. Sign in your Expensify and Dropbox accounts.
2. From your Receipts page, click ‘Import from…’ and select ‘Dropbox’.
3. Choose the file you’d like to import.
4. Click ‘Select’ and watch the holiday magic happen!
If you have any questions about importing from Dropbox, please don’t hesitate to contact us at help@expensify.com.
Bulk Report Actions Are Alive!
Good news for Expensify administrators: You’re now one, (err…two), clicks away from approving and reimbursing submitted expense reports in bulk. Yes, that’s right! It’s now possible to approve and “mark as reimbursed” all submitted expense reports with our new “bulk actions…” button, a time-saving feature available to companies on the Corporate Plan.
We’ve added bulk report actions for those companies that see hundreds, even thousands, of expense report submissions every month. It’s also designed for companies that use a multi-level batch approval process, typically ending with final approval in bulk by the CFO. Whatever the case for your company, here’s how bulk report actions work:
Corporate plan subscribers will now see a “bulk actions…” button at the top of the Reports page.
Then, by using filters, it’s possible to select only the batch of reports that require your attention. Bulk actions allow you to either “approve and forward,” “final approve,” or “mark as reimbursed.”
And you’re done! One word of caution: Any policy violations will be ignored with bulk actions, so please make sure that someone at your company has thoroughly audited each expense report for correctness and compliance beforehand.
We hope you enjoy this new feature! If you have any questions, or if we can help with anything at all, please write us at help@expensify.com.
Expensify Unveils Multi-Level Tagging!
Here at Expensify we put an emphasis on simple, hassle free expense reporting. We also believe that the best way to develop Expensify into an even more amazing experience is by listening to our users. You asked for a more in-depth way to tag expenses and today we’re thrilled to unveil the magic of multi-level tagging! This new Corporate plan feature is perfect for companies that require more than one tag field. Here’s how it works:
Based on the choice made for the first tag, a second subset of tag options will magically appear. Because tag levels can be hierarchical, users don’t have to sift through giant tag lists to find what they’re looking for.
After the second tag is chosen, more tag lists can appear, customizable up to 5 tag levels.
More great news! Every multi-level tag can be coded for export in a customized CSV export file, tuned to the requirements of your accounting package.
We hope you enjoy this new feature! If you have questions or would like to set up multi-level tagging for your company please email us at help@expensify.com.
Pro-Tips Monday: Updated Salesforce Integration
Expensify has updated its Salesforce integration to be even better than before! Our Salesforce integration is available for users on the Team plan and higher. Here is what our updated Salesforce integration allows you to do:
- Centrally manage users
- Tag expenses with Salesforce Accounts
- Tag expenses with Salesforce Opportunities (Corporate plan only)
You can integrate Expensify and Salesforce by adding the Expensify Salesforce application in AppExchange.
Once the Expensify Salesforce application has been installed, Team plan users will be able to tag expenses with Salesforce Accounts.
Even better, Corporate plan users will be able to tag expenses with Salesforce Accounts and Opportunities.
We hope you enjoy the updated integration. For a more robust explanation, visit our Salesforce help page. As always, if you have any questions, don’t hesitate to email us at help@expensify.com.
