Archives For Announcements

Things we can’t keep to ourselves because IT’S JUST THAT EXCITING!

“Open booking”, “invisible spend”, “leakage” — these are terms that cause travel managers to break out into cold sweats.  And with good reason: employees who book outside the “managed” travel system miss out on negotiated rates, quietly slip through the travel policy cracks, or find themselves out of luck when SHTF.

Combating this has always been hard, and the explosion in “unmanaged” travel options hasn’t helped.  In fact, it’s steadily increased the temptation for employees to go rogue, making it harder than ever for travel managers to provide control travel spend and execute on duty of care obligations.  Thankfully, help is on the way.

The gap between travel booking and expense reporting is steadily shrinking, which means modern expense management tools like Expensify can bring the same level of visibility an spend control to “unmanaged” travel that managers have become accustomed to seeing in managed travel solutions.  We call it “consolidated reporting”, and we think it brings leakage — and the rogue employees who cause it — back into the fold.  It works like this:

  1. Connect your company’s Expensify account to your managed travel provider, such as NexTravel, Egencia, Locomote, nuTravel, or more.  This will cause receipts for all travel booked within the corporate tool to appear automatically inside the purchaser’s Expensify account, linking seamlessly with any corporate card program you might already have in place.
  2. Instruct employees to forward all itineraries to receipts@expensify.com.  Expensify Trips will automatically read the detailed travel data from the email itineraries, providing employees with flight reminders, live trip updates, and a dedicated mobile view for fast lookup of key data while on the road.
  3. Use the standard Reconciliation report-generation interface, and choose “Travel Summary”:
    Loading Dock Reports: Travel Summary
  4. Click Generate Report; this will combine together all the data from both the managed travel feed and all unmanaged travel itineraries forwarded to receipts@expensify.com, into a single consolidated travel report that looks like the following (PDF download):
    Expensify Consolidated Travel Example
  5. Note two items of interest in this report:
    1. First, notice that this report contains data from both a managed source (NexTravel) and unmanaged (Priceline)
    2. Second, notice that each booking links directly back to the expense report on which it was submitted — if any.

Of course, this is just a very brief example of how to do a simple consolidated summary report.  Please contact sales@expensify.com to discuss how this can be customized for the unique travel needs of your business.

The days of fearing and resenting unmanaged travel are, if not over, at least coming to a close.  New tools exist to give travel managers the visibility they’ve always wanted, without compromising the open choice that employees insist upon.

Announces travel functionality with NuTravel, Egencia, Locomote, NexTravel, Uber, Priceline, Hipmunk, and Rocket Trip. Upcoming integrations with GetThere, Amadeus, AtlasTravel, & AirBnB planned

ORLANDO, Fla.–(BUSINESS WIRE)–Today, Expensify, the fastest growing expense management company worldwide with over 16,000 customers, launched an integrated travel and expense platform that makes business travel and travel management fast, easy and simple for both employees and employers. Expensify’s new travel platform integrates with travel industry leaders NuTravel, Egencia, Locomote, NexTravel, Uber, Priceline, Hipmunk and Rocket Trip. Integrations with GetThere, Amadeus, Atlas Travel, and AirBnB are also planned. Continue Reading…

This week’s blog post is a guest post by Shawn Basak from Workato, a do-it-yourself cloud app integration platform and Expensify partner.

Expensify is designed to make the task of expense management suck less, so integrating Expensify with your existing tools shouldn’t be a pain either.

Today, we’re happy to present another option to integrate Expensify throughout the business. Workato lets users build custom integrations (referred to as “recipes”) between Expensify and over 50 other apps. Connect Expensify with any Workato-supported app and build in your own custom logic to fit your specific needs. How? Continue Reading…

xero-header

Here at Expensify, we’re big fans of Xero. Since 2013, our direct Xero integration has helped simplify expense and receipt management for thousands of Xero users across the world. Today, we are very pleased to announce a major upgrade to this integration today.

With Expensify’s V2 Xero integration, users can now:  Continue Reading…

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We were thrilled to have recently found out that in a recent market share study done by Gartner, that Expensify was the fastest growing ERP software in the world (by revenue growth) in 2014. (Source: Gartner: “Market Share: All Software Markets, Worldwide, 2014,” published on March 31, 2015). If you’re #1 on a list and an incredible company like Workday is #2, you know you’re doing something right.  Continue Reading…

Expensify partners with Automatic App for one-click mileage expensing

What if there was a way to automatically import your commutes and business trips instead of inputting your drive data manually every month?

Expensify is partnering with Automatic, an award-winning wireless car adapter that is bringing the power of the internet into every car on the road, to help make your expense reports suck less! As one of the first companies on the Automatic Developer Platform, Expensify is dedicated to helping business travelers make mileage reporting easier in real-time.  Continue Reading…

Expensify covers a variety of reimbursable and non-reimbursable expense types. With mileage being such a common form of reimbursable expense, we’ve worked to improve the functionality in order to make it not only easier for the user, but for the admin and for accounting purposes as well.  Continue Reading…