Save the World Teachers Unite Campaign Program Rules and Guidelines
Eligible Educator - An eligible educator is a kindergarten through grade 12 teacher, instructor, counselor, principal, or aide in school, who works at least 900 hours during a school year. Individuals working at pre-schools, homeschooling their own children, or who are employed by a college or graduate school do not fall within this definition and are not Eligible Educators.
Expensify.org Advocate - This individual is the primary contact between Expensify and the School Principal. The Expensify.org Advocate is employed by Expensify and will be a resource to guide and support the School Principal in their role.
Expensify.org Teachers Unite Funds - The funds agreed to be distributed from Expensify.org towards reimbursing the costs of each approved Save the World Teachers Unite reimbursement request.
School Principal - This individual is an Eligible Educator and the head of the school in which the Teacher works. This individual will have specific responsibilities and special permissions involved in overseeing the Expensify.org Teachers Unite Funds, including overseeing and verifying the Teacher’s expenses.
Teacher - An Eligible Educator who applies for approved Expensify.org Save the World Teachers Unite Funds. This person (i) freely offers to take part in a campaign or undertake a task without any salary pay by Expensify.org or its affiliates and (ii) is approved by a School Principal to submit expenses or stipends for reimbursement.
Mission statement
The Expensify.org Save the World Teachers Unite mission is to drive real, equitable change in classrooms across the country and to support people on the front line working to dismantle injustice. The purpose of the Expensify.org Save the World Teachers Unite campaign is to support its Youth campaign that is aimed at fighting systemic injustice on the community level.
Terms of receiving the Expensify.org Teachers Unite Funds
As a Teacher applying for or in receipt of approved Expensify.org Save the World Teachers Unite Funds, Expensify.org expects you to comply with the following participation guidelines for your Expensify.org Teachers Unite Funds:
Review the eligibility criteria at expensify.org/teachersunite to make sure you qualify.
Download the green 'New Expensify' app from your app store and create an account with your school email address.
Tap the '+' button in the bottom corner and then Save The World > I am a teacher.
Fill out the form to share your School Principal's email so they can approve your expense list.
You'll be added to your own chat room with Expensify.org. Tap the + button and select Split bill. Then, follow the steps to add the amount, description, and a receipt.
Once you're done adding expense(s), we’ll share the list with your School Principal for review and approval within New Expensify.
While waiting for approval, add your bank account under Settings > Payments in New Expensify. This is required in order to receive reimbursement.
Once approved, Expensify.org will reimburse you for 50% of the eligible expenses you submit up to $50 per receipt, with a maximum of 10 receipts per school year, per Teacher.
Don’t forget to split your next expense with us! You can also refer your colleagues by tapping + > Save The World > I know a teacher.
As the School Principal responsible for supervising approved Expensify.org Save the World Teachers Unite Funds, Expensify.org expects you to comply with the following participation guidelines for the Teacher’s Expensify.org Teachers Unite Funds:
Sign up for an Expensify and New Expensify account and download the New Expensify and Expensify applications on your mobile phone.
Join the Expensify.org/teachersunite campaign via the referral link sent by the Teacher.
Oversee the behavior and set expectations for the Teacher.
Review Teacher submitted expenses.
Edit Teacher submitted expenses.
Be a first level approver of Teacher expenses.
Participate in marketing and public relation activities associated with Expensify.org and raising awareness of the Save the World Teachers Unite campaign.
Engage in activities that activate and promote new Teachers.
Efforts to Support Teachers
The School Principal is responsible for reviewing and evaluating Teacher expenses to ensure they are directly linked to its campaign and not submitted fraudulently. This includes but is not limited to:
Rejecting a Teacher expense if it has already been submitted.
Rejecting a Teacher expense if it has already been reimbursed.
Ensuring the expense merchant, date, and the amount are directly related to the Teacher’s campaign.
Ensuring the expense was purchased directly and matched as appropriate by the Teacher.
Ensuring no expenses are submitted for the Teacher’s or others’ personal gain.
The School Principal agrees to be accountable for any expenses that are deemed by Expensify.org auditors or the Expensify.org Advocate as fraudulent. If these expenses occur, the School Principal agrees to return the funds to Expensify.org.
The School Principal will approve only ‘verified expenses’ or ‘eligible expenses.’
Expensify.org defines ‘verified expenses’ as Teacher submitted expenses that the School Principal confirms are related to the campaign and are eligible for reimbursement.
Expensify.org defines ‘eligible expenses’ as 50% of Teacher requested reimbursements that include a valid proof of distribution, receipts, dates, and/or details of a valid purchase eligible for reimbursement up to a maximum of $50 per receipt submitted.
Expensify.org Teachers Unite Funds can only be used for eligible expenses and stipends as part of any Teacher reimbursement activities or tasks available at http://expensify.org/teachersunite.
The School Principal will ensure the review and approval determination of Teacher submitted expenses within 5 business days.
The School Principal will train the Teacher on how to submit accurate expenses for reimbursement. This includes but is not limited to:
What details need to be included on an expense report
What expenses are eligible for reimbursement
Why an expense report was rejected or not reimbursed
Why an expense does not qualify for reimbursement
Expensify.org Guidelines
The School Principal agrees to provide a safe and inclusive environment for all Volunteers and participants.
The School Principal agrees to conduct itself and to have its employees, agents and Volunteers conduct themselves in a professional and respectful manner at all times.
The School Principal agrees to be respectful of its Expensify.org Advocate and other Expensify.org members.
The School Principal agrees to monitor the actions of its Teacher and campaign participants to ensure they act in a safe, respectful, and inclusive manner.
If School Principal has concerns about the actions of a Volunteer, it agrees to report the actions of a Volunteer to its Expensify.org Advocate.
The School Principal agrees that Expensify.org has the right to deem an Eligible Educator inappropriate or outside the rules of conduct. Expensify.org reserves the right to remove the Eligible Educator from the Expensify.org Save the World Teachers Unite Campaign.
Inclusion of Eligible Educators: allowing anyone from any background/race/gender to become an Eligible Educator provided they fit the eligibility criteria set forth at expensify.org/teachersunite.
The School Principal and Teacher understand that any negative comments/slandering of Expensify.org in a public or private domain is unacceptable and will result in the termination of its Expensify.org Teachers Unite Funds.
The Teacher will not use donations for personal gain.
The School Principal and Teacher understand that they are not employees of Expensify.org or Expensify, Inc. and that the School Principal is fully responsible for its employees and Volunteers.
The School Principal and Teacher understand that Expensify.org is providing the Expensify.org Teachers Unite Funds to support the Teacher’s mission-driven work, and each agrees to comply with the aforementioned conditions to receive the Expensify.org Teachers Unite Funds.
Expensify.org and Expensify, Inc. are not responsible for any perceived or otherwise failures/legal issues/damages related to the Expensify.org Save the World Teachers Unite Campaign and School Principal and Teacher are undertaking all expenses and work in relation to this Expensify.org Save the World Teachers Unite Campaign of their own free will.
Marketing and public relations engagement
School Principal and Teacher may be asked to participate in marketing to promote Expensify.org. This includes but is not limited to:
Providing campaign and product feedback to the Expensify.org team
Providing content (photos, videos, stories) to promote the Save the World Teachers Unite Campaign
The photos, videos, or stories must not include requests for direct donations to the Teacher.
Engaging in any podcasts, documentaries, advertisements that furthers the mission of Expensify.org.
Promoting Expensify.org by School Principal and Teacher on social channels.
Including an approved Expensify.org support message on social channels. These materials will be provided by Expensify.org.
School Principal agrees that it will have sought the appropriate approvals from whomever necessary to share these photos, videos and stories.
Funding process
Once a Teacher and School Principal are approved for the Save the World Teachers Unite Funds, they will be added to the #announce room on new.expensify.com, where their work email-address and name will be visible to all other Teachers and School Principals accepted into the campaign, as well as Expensify and Expensify.org team members.
Expenses submitted for reimbursement will be visible to the Teacher, School Principal, Expensify, and Expensify.org, but not widely available in the #announce room on New Expensify.
The approved Expensify.org Save the World Teachers Unite Funds will be paid upon final approval by Expensify.org.
Expensify.org will cover any known wire fees and foreign transaction costs for reimbursements made into non-US accounts. Additional bank charges that may apply to Teacher’s account would be Teacher’s responsibility.
Expensify.org and Expensify, Inc terms and privacy agreements
Follow the Terms of Expensify.org
Agree to Expensify, Inc. general Terms and Services, Privacy Policy, and Volunteer Reimbursement Terms.
